Administrative Officer at the Systems Unit Staff

Do you want to take the next step in your career and be part of something bigger?

Do you value contributing to a safer Sweden with who you are and what you do? Then you are warmly welcome to apply for the position of Administrative Officer at the Systems Unit Staff.

About the Unit

The Systems Unit is responsible for technology and material in the Armed Forces' fixed command systems as well as technical and infrastructural design and architecture of the joint defense information infrastructure. The Systems Unit consists of Unit Management, staff, and four departments, totaling over 200 employees.

About the Position

As the unit's officer, you will independently manage a range of administrative tasks in our support systems. You will carry out tasks within assigned areas of responsibility and support the Unit's staff and departments in close collaboration within their respective areas of responsibility.

The Systems Unit staff currently consists of 13 employees located in various locations across Sweden. The unit's employees are present at approximately 18 operational sites.

Main Responsibilities

• Provide direct support to the Chief of Staff of the Systems Unit
• Be responsible for reviewing the Unit's invoices
• Carry out administrative tasks within the staff's functional areas
• Be responsible for updating and maintaining the internal website/collaboration area
• Prepare and process incoming tasks for the Systems Unit
• Independently present completed materials for meetings at the unit level
• Support the FMTIS unit staff within your area of expertise as needed

REQUIREMENTS

Qualifications

• Documented experience of administrative officer tasks
• High school education with passing grades
• Driver's license at least B

Personal Qualities

We are looking for someone who is engaged and driven, and who wants to develop in their role. You have a developed social ability and are motivated to create conditions for the organization. You are responsible, reliable, and clear with a sense of order and good planning. You can easily prioritize and quickly switch between different tasks. You are positive about change and continuous learning, turning experience management into lessons and development.

You are driven by maintaining order within your area of responsibility and sharing your knowledge with colleagues within the Unit. You do not need to know everything, but you should be curious, flexible, and open.

A strong sense of responsibility and attention to detail will be crucial for success in this position, and you must have good communication skills as well as the ability to express yourself verbally and in writing.

Great emphasis will be placed on personal suitability.

DESIRABLE

• Experience from the Armed Forces or related authorities
• Advanced knowledge of the Microsoft Office suite
• Experience working in business systems; primarily the SAP business system
• Experience in personnel matters; recruitment, staffing, hiring processes, contract interpretation, etc.
• Experience in financial administrative tasks; invoice review, orders, etc.

For the authority's mission to be successful, all employees are expected to act according to the existing values. The Armed Forces' values uphold the equal worth of all people, justice, and equality, and promote democracy and human rights (read more at www.forsvarsmakten.se (https://www.forsvarsmakten.se)).

Other

Employment type: Permanent employment. The Armed Forces applies a six-month probationary period for those who are not employed by the authority.

Employment rate: Full-time. The position is Civil.

Work location: Karlskrona

Travel: The position involves business travel for both short and long periods.

Start date: As soon as possible or by agreement.

Information about the Position

Acting Chief of Staff Emma Liljeroth.

Information about the Recruitment Process

Ann-Christine Ericsson.

Union Representatives

SACO: Agnetha Landqvist
OFR/S: Martin Sparr
SEKO: Matz Felix
OFR/O: Heikki Videll

All can be reached via the Armed Forces' switchboard: 08-788 75 00.

Application

Welcome with your application by 2026-04-02. Your application should include a CV and a cover letter where you explain why you are suitable for this position and answer the specified selection questions.

Applications for this position will only be accepted via the Armed Forces' website.

Information about the Armed Forces and the Recruiting Unit:

The Armed Forces' telecommunications and information systems unit, FMTIS, ensures the Armed Forces' ability to communicate and lead - around the clock, year-round.

The unit has a collective responsibility for the Armed Forces' technical command systems that support military operations at sea, on land, and in the air - in Sweden and abroad. The unit has nearly 2000 employees at more than 32 locations across the country. Read more at https://jobb.forsvarsmakten.se/fmtis (https://jobb.forsvarsmakten.se/fmtis)

Employment with us means placement in a security class. Usually, Swedish citizenship is required. A security check with a register control will be conducted before employment according to Chapter 3 of the Security Protection Act.

With employment comes an obligation to be placed in wartime and to serve abroad. The implications of this vary depending on the type of position.

To the application for employment, a CV and a personal letter must be attached. If you proceed in the employment process, certified copies of grades and certificates must always be presented.

Calls from external recruitment companies and salespeople are not welcome.